ACCOMMODATION | ESACT 2017

ACCOMMODATION

HOTEL ACCOMMODATION

MCI has reserved a large number of hotel rooms in various hotels in different price categories. Kindly make your reservation while you are registering on-line. Reservations will be made on a first-come, first-served basis. Individual participants are asked to book their hotel on-line.

Hotel reservations are handled by MCI:
Phone:  +41 (0)22 33 99 729
Fax:      +41 (0)22 33 99 631
E-mail: esact2017reghot@mci-group.com
Web: www.mci-group.com

General Information

MCI is pleased to offer a hotel booking service for the ESACT 2017 meeting to be held in Lausanne. Advantages of booking within the block are countless:

  • All official hotels were carefully selected and are MCI-approved Click here for Hotel list in Lausanne
  • Competitive room rates
  • A housing company with extended experience in housing management
  • Additional networking opportunities for your delegates outside of the formal Convention center
  • Extensive and Privileged relationships with hotels
  • Personalized service and support, prior, during and after the event from a dedicated team of housing experts
  • World class, state-of-the-art and user friendly online hotel reservation management system

Hotel Booking

The majority of the hotels chosen for this Meeting are located in the Convention center area and in the city center. For exact location of hotels, please see the map of Lausanne. Lausanne attracts many tourists, and due to the high demand for accommodation during this period, reservations will be made on a “first-come, first-served” basis.  We recommend booking early to ensure availability. Names of persons sharing rooms must be indicated by e-mail to MCI.
All rates are in Swiss Francs, per room, per night, and include VAT. Rates apply for standard rooms; other room types like junior suite, suite, etc. are available upon request.

Book your room directly during the registration process to benefit from preferential rates and all the advantages offered when booking through the official housing agency with privileged contacts with the hotels!

Payment

We accept the following credit cards: American Express, VISA and Master Card. Alternatively you may pay by bank transfer. Please remember to mention your name and “ESACT 2017” as the reference on the bank transfer.
Only guaranteed reservations will be accepted: to guarantee your reservation a deposit covering the first night is required, either by bank transfer or by credit card (deposits will be deducted from the final hotel bill when paid by the participant at the hotel). From Wednesday 12 April 2017, only payments by credit card will be accepted. Please be aware that all extras you might incur during your stay (i.e. mini-bar, laundry, telephone, etc) have to be paid directly to the hotel upon your departure. Please also note that a credit card or cash deposit may be required for potential incidental charges when completing the check-in process at the hotel.

Individual Hotel Bookings Cancellations & Modifications Conditions

Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI in writing (fax, letter or email). Please do not contact the hotel directly. In the event of cancellation up to Wednesday 3 May 2017: no charge will incur. In the event of cancellation from Thursday 3 May 2017 to 100% of one room night will be charged in case of cancellation.

Group Hotel Bookings Cancellations & Modifications Conditions

To access the group accommodation conditions, please click here.

Check-in/Check-out Time

Hotel check-in time is 15:00. If arriving after 18:00, please notify MCI in advance. Check-out time is until 12:00. Extra costs apply for early check-in and/or late check-out.

Group Reservations

Large group reservations (more than 9 participants) will be handled by MCI. with separate contracts. Please fill in the ESACT 2017 – Group Hotel request form and send it back to MCI at: esact2017reghot@mci-group.com

Methods of Payment

Payment of registration and hotel deposit may be made by:

  • Credit card: EuroCard/ MasterCard, Visa, American Express
  • Bank transfer to the account of MCI Suisse SA
    Name of Bank: UBS SA
    Name of Account: MCI Suisse S.A.
    UBS S.A. – CP 2600 – CH
    1211 Geneva 2 – Switzerland
    Account n°: 240-369393.00U
    Swift: UBSWCHZH80A
    IBAN: CH94 0024 0240 3693 9300 U

Mention: «ESACT 2017» and the participant’s name. All costs are to be borne by the ordering customer.

– Payment by personal cheques cannot be accepted
– All payments have to be made in CHF

Download List and Map of Hotels here

 Low Cost Accommodation
Please find below a list of low cost hotels / youth hostels. Please note that booking should be made directly:

-l’Hotel: http://www.lhotel.ch/uk/index.php
-Jeunotel : http://www.youthhostel.ch/en/hostels/lausanne
-Lausanne Guesthouse & Backpacker : http://www.lausanne-guesthouse.ch/
-Hôtel du Marché : http://www.hoteldumarche-lausanne.ch/

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